The Best Free Email Services for your Domain


Free Email for your Domain

Now that Google Apps has shut it’s doors to free business, and is only offering their free domain email on a pay-per-user basis, a lot of people are asking where to go instead? While Google’s free service is unparalleled, there are still a number of absolutely no cost solutions that you can use for your business.

But before we start looking at these, you might be asking, what is Domain Email and why do I need it?

Domain Email means that it is a service in which you can host email accounts using your own top level domain (ie: So rather then using addresses based on the service, like or, you can use your own domain to personalize the email address (ie: If your are a small, start-up business owner, this small step can go a long way in establishing trust and a professional look and feel with your client-base.

But, email hosting is a pretty standard feature for web hosts, so why would I need these services?

  • Your email will always be in 1 spot, if and when you change web hosts
  • Running a personal web server, and your ISP is blocking SMTP ports
  • Not using a web host at all and just want a personalized email address

Update Apr 2014It looks like Microsoft is following suit with Google and shutting it’s doors on it’s free custom domain email offering! If you already had your account created you will be grandfathered in to a free plan, but otherwise you are out of luck. is a fairly recent re-incarnation of Hotmail, in which Microsoft is trying to bring their free email platform into the 21st century and compete toe to toe with Gmail. Part of their free service includes the ability to register and use your own domain names for their service. There are no limitations to the number of domains you can add to their system, and there are no limitation to the number of accounts you can setup on your domain. The service also includes free POP3 and IMAP access to your account meaning you do not need to login through their service, and can instead use a local email application or connect to it from your gmail account if you are prefer.

While testing the service, the only drawback I could really find was the lack of ability to create account Alias’ with your domain. So if you wanted to have your info@, webmaster@, support@ all flow into one account, you actually need to create all the accounts and setup forwards on the account to do so. Quite a time consuming process compared to the more usual process of creating one account and then simply creating alias’ for that account.

Aside from that, there are really no drawbacks to this free service. At no point was I prodded to upgrade to a premium service or not able to do something without some incurred cost. There are really no limitations and the service could be as viable for a large corporation as it is for a single user personal account.

Want some help getting started?

  1. First you will need to make sure you have a account (If you have signed up for any Microsoft service before, like Hotmail, MSN, Xbox Live, you will already have this). Register a account if not!
  2. Head to Domain Management where we will enter our domain information.


  1. “Get Started” under the Custom Domains heading to enter our domain information


  1. Fill in our domain information and continue
  2. Solve the Captcha


  1. For non-technical users the next part is going to look like Greek and you may need to get in touch with the technical support of your domain provider. This screen is going to provide us a set of DNS entries that will need to be entered into our DNS configuration in order to a) Point our mail towards outlook and b) Prove that we are the legitimate owners of the domain. Simply follow the instructions on the page to complete this step and verify your domain.
  2. Off we go! You are now setup with your domain in and can use the domain management screen to create and manage your accounts.


Zoho Mail is another free offering allowing you to use your own domain for personalized email accounts. Zoho’s free service however has some restrictions. The free service will only allow a single domain to be hosted, and is limited to 5 accounts for that domain. Many users running just a single website should have no problem with this however webmasters who are managing a group of sites will find this limitation to be a game breaker without moving towards a premium service tier.

So with these limitations, what does Zoho provide to make it even worth considering over Outlook? It’s user interface. If you are planning to access your accounts via webmail rather then POP3/IMAP, then Zoho’s webmail interface simply wipes the floor with Outlook. It’s an extremely feature rich application rivaling Gmail or software based solutions and is definitely not going to leave you disappointed.

Want some help getting started?

  1. Head to Zoho Mail’s website.

Zoho Step 1

  1. “Get Started” and then select the “Lite” tier of service (the Free service!)

Zoho Step 2

  1. You will be asked for your domain information, fill it in here.
  2. The next steps will be the usual account registration process. Fill in your details and confirm your email account.

Zoho Step 3

  1. Similarly to Outlook we now need to validate our ownership of the domain, and then setup our MX records. Simply follow the instructions here to get these steps complete.
  2. That’s it! Create your accounts and you can start using the service.


Another option is Yandex, which is essentially the Russian equivalent of Google. Unfortunately the email admin panels are in Russian, but you can always run it through a translator long enough to get signed up and familiar with the layout. You can host mail for your own domains and have a quite hefty 1000 email accounts allowed on the free version of the software.


If you have any tips on more sources that offer FREE custom domain based email hosting, please let us know in the comments below! Unfortunately this is an area that seems sorely lacking right now, which is surprising giving the ad delivery opportunities that could exist for this service.


About Derek Eatough

Derek Eatough is a professional computer programmer and web developer from Winnipeg, Canada, and is the author of this site.

9 Responses to “The Best Free Email Services for your Domain”

  1. Paul December 19, 2013 at 3:56 am #

    Have you heard of Thexyz Webmail? My company uses them and it works great on my own domain. Much better that the services you mentioned here.

  2. andrew January 3, 2014 at 6:13 am #

    Have you tried yandex mail for domains. it’s free too.

  3. Alex January 12, 2014 at 10:03 pm #

    Also gives mail hosting, They are reliable and cheap

  4. Alan LeMond January 24, 2014 at 4:23 pm #

    I recently took the plunge: got my own domain, so I could have as many personal email addresses at my own domain as I wanted

    I chose ZOHO to host/serve email for my domain, and have been nothing but delighted with the service/product they provide. Sycing between their IMAP server and my own laptop (I use Mac Mail) is silky smooth, and fast. Their customer service is responsive. Best of all, it’s totally free. (I almost feel guilty about paying nothing for such a great, and ad-free, service.)

    Above all, switching to Zoho allowed me to stop using Gmail. As most probably know by now, the newest Mac OS — Mavericks — essentially broke the native Mac Mail app with regard to Gmail. Most people seem to blame Gmail itself for this, citing Google’s wonky implementation of the IMAP protocol. But regardless of who’s to blame, Mac Mail just doesn’t play well with Gmail.

    But Mac Mail in Mavericks plays beautifully with Zoho. They sync flawlessly. So in addition to having a bunch of my own domained email addresses served through Zoho, I also have Gmail forward all my Gmail mail to my Zoho address as well. This allows me to access all my email — both my own domained email and my Gmail — through my laptop’s Mac Mail app without ever having to deal directly with Gmail’s wonky IMAP servers.

  5. Mikhail July 11, 2014 at 3:47 pm #

    Another free mail for domain from russia:
    1.absolutely free
    2.unlimited file storage
    3.up to 5000 account per domain

    Proc:’s from russia too
    2.admin panels are in Russian

  6. Brad Hounkpati August 28, 2014 at 10:03 pm #

    Hey Derek,

    Thank you for such rich resources you posted here. In fact, with Outlook free 50 email addresses hosting service shut down, I have been looking for other ways to learn more about to host domain email.
    Thanks to your email, I successfully hosted my domain emails on Yandex. It was quite tedious and with a combination of google translate and previous experiences, this is now done.
    It is not difficult at all. If someone wants to try, s/he needs to make sure that domain name is not connected to any on-going business.
    Good luck

  7. Divakar September 5, 2014 at 7:03 am #

    I need your help friends. I am trying to get a custom email address from yandex.
    i am trying to verify my site ownership using CNAME. But till now i cant complete that process. I dont know what to do. is my website.I dont have my own server and i had redirected my site temporarily.
    can any one help me.

  8. synapse September 24, 2014 at 6:23 am #

    Better auth your site with putting file (i think you can use some free hosting), auth with cname strange and long process in yandex domain mail. )))

  9. Andrew Belt October 12, 2014 at 5:42 am #

    Pawnmail is another free email host for custom domains.

Leave a Reply